March 19-20, 2023
Hyatt Regency Hill Country Resort and Spa
San Antonio, Texas

Speaker Information Page

Thank you for contributing your expertise to SHIFT 2023! We look forward to hosting you.

Please bookmark this page as it contains important information and deadlines about your session.

Speakers Agree To:

1.       Read this entire page and bookmark for future reference.

2.       Meet deadlines as described below.

3.       Attempt to stay for the entire event, if possible. Our speakers are an integral part of the entire event, and we ask that you participate fully and engage with attendees for the duration of the event.

4.       Stay at the host hotel (not an alternate hotel.)  


November 11: Review your speaker profile on  Submit any requested edits to

November 11: Submit Session Title and Description.

January 3: Book your hotel room. All speakers book their own hotel rooms. Reimbursement for hotel rooms is via Venmo and is managed by Joe will reach out to all speakers to coordinate all reimbursements.

February 17: Submit Presentation (below) to be loaded onto mobile app and made available to attendees if desired (not required.)

Session Information

Upload PowerPoint Deadline (only required if you want it to be available to attendees via the mobile app): February 17

A PowerPoint Template is available below for your use if desired.

Speaker FAQs

Do I need to register for the event?

No. We will register you. You will receive an email confirmation from


How will my session room be set up?

All breakout session rooms are set up with a screen, projector, handheld clicker, 6-foot table, 3 chairs, and 3 lav mics.


Do I send you my presentation in advance of the event?

Uploading your presentation to us prior to the event is not required. However, If you want your presentation to be made available to attendees in the mobile app, the deadline to upload it is February 17.  The app will only accept PDF documents so video, animations etc. will not render.


Do I bring my presentation with me to the event?

All speakers must bring presentations to the event on a USB drive.


Do I need to bring my own laptop?

There is no need to use your own laptop. Laptops are installed in each session room. A PC is provided in the session room so all you will need to do is insert your USB into the PC when you arrive for your session. However, you will need to bring your own laptop if either of the following apply to your session:

-You are using a Mac rather than a PC.

-Your session is built in PowerPoint, AND you are using custom fonts. Those fonts are not installed in the PCs provided in session rooms, and no downloading of anything is allowed on the rented equipment in the session room.

Please note the following if you bring your own laptop:  

Session rooms do not have dedicated AV support assigned to each room. PC and Mac adapters are provided in each session room. You will be required to disconnect the PC that is in the room, connect your own laptop, adjust the screen projection, and reconnect the PC after your session. The timeframe between sessions is generally 5 minutes, so please take this time into consideration.


Will I be introduced?

No. We suggest that when your session time begins, you begin your presentation. We suggest you begin right away at your start time, even if attendees are still straggling into the session room.


Will attendees receive a copy of my PowerPoint?

A PDF version of your presentation will be loaded into the mobile app if you upload it on this page no later than February 17. Please do not email presentations to any A2X staff members.


Are sessions recorded?



Will someone be in my session room with me and monitor my time?

Yes, each session room is assigned a room monitor who will stay in the room for your entire session. Your monitor will be in the back of the room and will hold up a silent notification that you have five minutes left in your session and again when you have one minute left in your session. After your session has ended, we ask that you exit the room to allow the next speaker to set up their presentation.


When should I arrive in my session room?

Please arrive at least 10 minutes prior to the start of your session.


Who do I contact if I have questions?