March 19-20, 2023
Hyatt Regency Hill Country Resort and Spa
San Antonio, Texas
Thank you for sponsoring SHIFT 2023!
Click here for your table location in the Exhibit Hall. This information as well as a map of the Exhibit Hall with table locations can be found on the event mobile app. To download the mobile app, search “Advisor2X Events” on the app store for your mobile device.
*Table set up: March 18, 5-8pm in the Exhibit Hall
*Table breakdown: March 20, 5:15-7pm.
*Please do not break down your table early. Those running tables in the Exhibit Hall should plan accordingly.
*There is a networking event on March 20 from 5-7pm. We suggest sales team members plan to stay for that event (checking out of the hotel on Tuesday) to take advantage of the time to network with advisors.
Register Your Attendees
Deadline: February 18
Book Hotel
Deadline: February 18
Exhibit Hall Guidelines:
All sponsors are provided with a 6-foot table, 2 chairs, and access to a power strip. Nothing higher than 24 inches may be displayed.
What to Bring:
• Branded tablecloth for 6-foot table
• Flyers and handouts
• Trinkets/merchandise
• Small table displays (laptops, 8.5×11 frames,
etc.) 24 inches high or less
What NOT to Bring:
• Table Displays, Signs, Posters, Pop-Ups or Wall
Displays higher than 24 inches
• Large TVs, Lights, etc.
Shipping Information:
Restaurants Near Hyatt Regency:
Session Information
(Sponsors with speaking sessions only)
*If you would like to share your presentation with attendees, upload it below.
*Presentations must be PC-compatible. The AV system at the hotel does not support Mac (no Keynote etc.)
*Presentations may be uploaded here anytime through the event start.
*Do not upload your presentation until you are sure it is final.
*A PowerPoint Template is available below or your use if desired.
SPEAKER INFORMATION
PRESENTATIONS:
*If you want your presentation to be made available to attendees, upload it above. You may upload your presentation at any time up until the day of the event. Only one upload is allowed, so be sure your presentation is final before you upload.
If your presentation is created in…
| And you…. | Bring this to your session room when it is time for you to speak: | And keep these notes in mind: |
| A PC-compatible format (i.e., PowerPoint) | do not want to use your own PC | Your presentation on a USB drive | If your presentation contains any custom fonts, the rented PC in the session room may not have those fonts loaded. Therefore, the PC will convert your fonts to the closest font loaded on that PC. No downloading of any kind is allowed on the rented PCs in the session rooms.
If you have any video in your presentation, ensure it is embedded directly into your presentation and not linked to an outside source (i.e., YouTube) |
| A PC-compatible format (i.e., PowerPoint) | want to use your own PC | Your PC with your presentation loaded on it, (loaded to the desktop, accessible without using internet.) | If you have any video in your presentation, ensure it is embedded directly into your presentation and not linked to an outside source (i.e., YouTube)
|
| A Mac-compatible format (i.e., Keynote) | do not want to use your own Mac | Your presentation converted to PDF format on a USB drive | There are no Macs in the session rooms.
Your presentation must be PDF and therefore may not contain any video or animations.
If you have any video in your presentation, ensure it is embedded directly into your presentation and not linked to an outside source (i.e., YouTube) |
| A Mac-compatible format (i.e., Keynote) | want to use your own Mac | Your Mac computer with your presentation loaded on it, (loaded to the desktop, accessible without using internet.)
If you have a personal converter (to PC), please bring it (not required but we would appreciate it, as the vendor has a very limited number of converters.)
| If you have any video in your presentation, ensure it is embedded directly into your presentation and not linked to an outside source (i.e., YouTube)
|
Speaker FAQ’s:
Am I required to use a presentation?
No. If you do not use a presentation, our team will put an event-branded slide up on the screen behind you.
Will my presentation be available to attendees to download?
If you want it to be available to attendees to download, upload it here. You may upload it at any time up until the day of the event start. Be sure your session title on your presentation matches what it is titled in the agenda and that your presentation is final before you upload it.
Will I be introduced?
General session speakers (keynotes) are introduced. Breakout session speakers are not introduced.
Will someone be in my session room with me to help me get set up?
Every session room has a room monitor assigned. They will help get you set up and will also be in the back of the room to motion to you that you have 5 minutes, and then 1 minute, remaining in your session.
When is my session? What room am I assigned to? Where is my session room?
Please download the event mobile app. Search “Advisor2X Events” in your app store. Once downloaded, click on the “Speakers” tab. All your personal information as well as your session day and time is there. The hotel is quite small, and the rooms are quite easy to find, but a map of the rooms is also in the mobile app under the “Event Space Layout” tab.
Can I record my session?
Personal recording of sessions (or hiring your own AV provider to record) is not allowed due to the limitations of our contract with the AV firm running our event.
When should I arrive to my session room?
Please arrive 10 minutes before your session start.
SPEAKER QUESTIONS:
Lisa@Advisor2X.com