Note: Room block may sell out before February 18.
We encourage booking rooms as soon as possible.
Exhibit Hall Guidelines:
All sponsors are provided with a 6-foot table, 2 chairs, and access to a power strip. Nothing higher than 24 inches may be displayed.
What to Bring:
• Branded tablecloth for 6-foot table
• Flyers and handouts
• Small table displays (laptops, 8.5×11 frames,
etc.) 24 inches high or less
What NOT to Bring:
• Table Displays, Signs, Posters, Pop-Ups or Wall
Displays higher than 24 inches
• Large TVs, Lights, etc.
Upload your company logo in the form below.
Please provide a vector (.svg or .eps) file of your logo for the best outcome. Multiple files are allowed.
If you would like to share your presentation with attendees via the mobile app, upload your presentation below before February 17.
A PowerPoint Template is available below for your use if desired.
How will my session room be set up?
All breakout session rooms are set up with a screen, projector, handheld clicker, 6-foot table, 3 chairs, and 3 lav mics.
Do I send you my presentation in advance of the event?
Uploading your presentation to us prior to the event is not required. However, If you want your presentation to be made available to attendees in the mobile app, the deadline to upload it is February 17. The app will only accept PDF documents so video, animations etc. will not render.
Do I bring my presentation with me to the event?
All speakers must bring presentations to the event on a USB drive.
Do I need to bring my own laptop?
There is no need to use your own laptop. Laptops are installed in each session room. A PC is provided in the session room so all you will need to do is insert your USB into the PC when you arrive for your session. However, you will need to bring your own laptop if either of the following apply to your session:
-You are using a Mac rather than a PC.
-Your session is built in PowerPoint, AND you are using custom fonts. Those fonts are not installed in the PCs provided in session rooms, and no downloading of anything is allowed on the rented equipment in the session room.
Please note the following if you bring your own laptop:
Session rooms do not have dedicated AV support assigned to each room. PC and Mac adapters are provided in each session room. You will be required to disconnect the PC that is in the room, connect your own laptop, adjust the screen projection, and reconnect the PC after your session. The timeframe between sessions is generally 5 minutes, so please take this time into consideration.
Will I be introduced?
No. We suggest that when your session time begins, you begin your presentation. We suggest you begin right away at your start time, even if attendees are still straggling into the session room.
Will attendees receive a copy of my PowerPoint?
A PDF version of your presentation will be loaded into the mobile app if you upload it on this page no later than February 17. Please do not email presentations to any A2X staff members.
Are sessions recorded?
Will someone be in my session room with me and monitor my time?
Yes, each session room is assigned a room monitor who will stay in the room for your entire session. Your monitor will be in the back of the room and will hold up a silent notification that you have five minutes left in your session and again when you have one minute left in your session. After your session has ended, we ask that you exit the room to allow the next speaker to set up their presentation.
When should I arrive in my session room?
Please arrive at least 10 minutes prior to the start of your session.
Who do I contact if I have questions?